Posted by on Dec 27, 2009 in Google Android, Web | 0 comments

Here is an article I found on Shakk.us. I would recommend reading it here though as the grammar and layout over there is shocking. I have edited this to make it far easier to read. Enjoy.

Slick and simple, Google Docs is the online office suite for people who don’t need bells and whistles. You can open and edit most office document, spreadsheet and presentation formats in Google Docs – and view PDFs. It autosaves your work, so it’s crash proof, and you can share documents publicly or with selected contacts.Google Docs looks underpowered, but dig deep and you’ll find smart features that other suites can’t beat. Here are 12 of the best.

1. Recover old revisions. Go to File > Revision History and the entire past of the current document will be revealed. This powerful feature allows you to select and edit any version of your document. Compare revisions side by side too – new edits are colour coded to their author.

2. Create HTML tables. You can access a document’s underlying HTML code direct by going to “Edit > Edit HTML”. There are lots of uses for this. For example: use Google Docs WYSIWYG table making tools – then go to “Edit HTML”. Paste the code into any input window that expects HTML. Instant, painless table coding.HTML VIEW: Handy for chucking together web page content, Google Docs are rendered in HTML.

3. Add CSS. Google Docs allows you to add CSS styles to any document. Try this. Make a new document, highlight it and choose “Heading 3″ from the Styles dropdown. Next, go to “Edit > Edit CSS” and enter this code: { font-size: 200%; font-family: Georgia,”Times New Roman”,Times,serif; }Click “OK” and the change should be instant. Go to “File > New > New from Template” to investigate more complex CSS examples.

4. Batch upload files. Click the “Upload” button, then use CTRL-Click to selectively highlight multiple files or SHIFT-Click to select a continuous list. Google Docs will put them in a queue and upload the lot.

5. Back up Google Docs. You can export multiple documents to a ZIP archive. Just tick the files you want to download in Google Docs main view and choose “More Actions > Export”. You’ll see a dialogue prompting you to choose a file conversion type or types. Want to back-up everything? Tick the box marked “Export all your files”. BACK UP: Export and archive all your files for safe keeping. We recommend making it a weekly ritual

6. Synchronise documents. The free personal edition of back-up tool Syncplicity enables you to connect your Google Docs account with a designated folder, which in turn can be synchronised with a folders on your computer. So, to add new files to Google Docs, you just drag them to the synchronised folder. Sign up and select “Apps” in “My Syncplicity”, then “Google Docs” to configure the tool.IN SYNC: Syncplicity acts as a go between, automatically updating Google Docs from folders on your local machine

7. Full screen mode. Want to write distraction free? Hit CTRL-SHIFT and F to get rid of on-screen menus and links. You can then hit F11 in most browsers to toggle into full screen mode. Hitting ESC brings back the menus.

8. Emulate classic word processors. Go even more old school by changing the background colour of a document to black in “Format > Document settings” and your text colour to green from the toolbar before going full screen.OLD SKOOL: Full screen and green on black. Word processing for purists can be done in Google Docs

9. Publish to your blog. Click “Share > Publish as Web Page” in any document. Next click “Set your blog site settings” and enter your login details. You can publish to Blogger, LiveJournal, SquareSpace and others.

10. Create new documents fast. Here’s a trick from the Official Google Docs Blog [googledocs.blogspot.com]. Drag the following link to your browser’s bookmark bar:New Document.¬†Select the bookmark to make a new Google Doc.

11. Open MS Word docs in Google Docs with Firefox. Download the Google Toolbar for Firefox. Go to the installed Toolbar’s options and choose “Tools”. Tick the box labelled “Google Docs” and click “Edit”. Tick the box labelled “Double-click a file icon”. Save the changes and Microsoft Word docs will now open in Firefox.FOXY: Make Firefox your word processor, with Google Toolbar¬†application tools and Google Docs.

12. Take it to the limit. Google Docs files can be up to 500k in size with a limit on embedded images of 2MB. There’s a combined limit of 5,000 documents.

Now those are some seriously cool features. I must admit I have not played around much with Google Docs, but after reading this list from Shakk, I will definitely try and have some fun playing around there.

MS Office, OpenOffice or Google Docs? What do you use?

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